How Much Does Business Backup Cost?

Business backup costs £3-15 per user per month depending on what you're protecting. Here's what affects the price and what you should expect.

Business Backup Cost UK | Cloud Backup Pricing

Quick Answer

Cloud backup typically costs £3-8 per user per month for Microsoft 365 backup, £5-15 per server per month for server backup. Total cost depends on data volume, retention requirements, and recovery speed needs.

Quick answer: Cloud backup typically costs £3-8 per user per month for Microsoft 365 backup, £5-15 per server per month for server backup. Total cost depends on data volume, retention requirements, and recovery speed needs.

Typical Pricing

Microsoft 365 backup

Per user: £3-8/month
Covers: Exchange, OneDrive, SharePoint, Teams
Why you need it: Microsoft doesn't backup your data properly

Server/endpoint backup

Per server: £10-50/month (depends on data volume)
Per workstation: £3-8/month
Covers: Full system images, files, databases

Cloud-to-cloud backup

Per user: £2-5/month per application
Covers: SaaS apps like Salesforce, Google Workspace

What Affects Price

Data volume More data = higher cost. Most pricing is tiered by storage consumed.

Retention period Keeping backups for 7 years costs more than 30 days. Compliance requirements often dictate this.

Recovery speed (RTO) Instant recovery options cost more than next-day restore.

Features

Immutable backup (ransomware-proof): Premium
Granular recovery (single email): Standard
Full disaster recovery: Premium

Location UK data centres may cost slightly more than US/EU options. Often required for compliance.

What's Included (Should Be)

At any reasonable price point:

Daily backups minimum
Point-in-time recovery
Encryption in transit and at rest
Monitoring and alerting
Some level of support

Watch for extras:

Restore fees (some charge per restore)
Egress charges (downloading your data)
Setup fees

The Real Cost of No Backup

Backup seems expensive until you need it:

Ransomware recovery without backup: Pay ransom or lose everything
Accidental deletion: Data gone permanently
Compliance failure: Regulatory penalties
Business interruption: Revenue loss

£5/user/month vs potential £50,000+ incident.

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*Disclaimer: Prices shown are indicative based on typical UK market rates. Actual costs vary based on data volumes, retention requirements, and specific features needed.*

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